Intervention Board Executive Agency

DAIRY PRODUCE QUOTAS REGULATIONS (S.I. NO. 2977)

The Intervention Board Executive Agency, acting in accordance with Regulation 30a of the Dairy Produce Quotas Regulations 1997 (as amended), hereby gives notice of the records to be kept by purchasers of cows’ milk or milk products, approved under Article 7 of Commission Regulation (EEC) No. 536/93.
The purchaser must keep records covering each quota year 1st April to 31st March:

details of each producer including:

their name and address;
their wholesale quota available at the beginning and the end of each quota year;
their representative fat content (butterfat base);

the total quota available for the purchaser group and the weighted butterfat of the quota;
details of the quantities of milk or milk equivalent which each producer has delivered per delivery and month;
details of the cumulative total of the quantities which each producer has delivered each month;
details of the average fat content of each producer’s deliveries per month;
details of the weighted average fat content of the cumulative total of the quantities which each producer has delivered each month;

a list of purchasers and undertakings who treat or process milk and/or milk products:

details of the quantities delivered by each supplier each month;

details of the use to which collected milk and milk equivalent has been used;
records of individual deliveries and accompanying collection documents identifying each delivery by producers and other suppliers;
all books, registers, accounts, correspondence, commercial data, vouchers and supporting documents relating to your business activities.

Such records shall be kept for a minimum period of 3 years, starting from the end of the year in which they were drawn up.
H. MacKinnon, Head of Operations Directorate, Intervention Board Executive Agency.
March 2001.